New T.I.C. Data Protection Policy
13 January 2020
The T.I.C. is pleased to announce the adoption of a fully updated and robust Data Protection Policy which was adopted by members at the 2019 AGM held on October 14th 2019 in Hong Kong as part of the Association's 60th General Assembly.
Speaking after the AGM, a spokesperson said "A data protection policy has been created, in accordance with the European GDPR regulations with which we must comply as a Belgium-based organisation."
Since the AGM the Executive Committee, led by Dr Daniel Persico, has reduced the maximum duration of cookies to one year (365 days) in line with best practice.
The full policy is here below and on this link.
Data Protection Policy
The T.I.C. is committed to protecting your privacy. This policy describes the types of personal data the T.I.C. (“we,” “our,” or “us”) collects from you (e.g. booking forms, membership applications) or that you provide when you visit the website https://www.tanb.org (“our website”), the purposes for which we collect that personal data, the other parties with whom we may share it and the measures we take to protect the security of the data. It also informs you about your rights and choices with respect to your personal data, and how you can contact us about our data protection practices. Please read this policy carefully. If any term in this policy is unacceptable to you, please do not provide any personal data or use our website. This policy may change from time to time (see “Revisions to our Data Protection Policy”).
II. PERSONAL DATA WE COLLECT ABOUT YOU AND HOW WE COLLECT IT
“Personal data” means any information relating to an identified or identifiable individual. We collect personal data such as your name, email address, telephone number, job function, current member status. We also collect personal data about your internet connection and the equipment you use to access our website. As you navigate through the website, we automatically collect personal data such as your usage details, IP address, and personal data collected through cookies.
Personal data you give to us. The personal data we collect, either through our website or otherwise includes:
- Personal data that you provide by completing our membership application form such as your title, name, function, phone number, fax number, email address, physical address.
- Member contact details as displayed on our website.
- Event registration information, when you register for one of our events.
- Personal data you provide when we process and respond to your inquiries on T.I.C. related matters.
Personal data we collect about you. As with many other websites, as you navigate through and interact with our website, we use automatic data collection technologies to collect certain personal data about your equipment, browsing actions, and patterns, including:
- Details of your visits to our website, including resources that you access and use on our website, traffic data, location data, logs, language, date and time of access, frequency, and other communication data.
- Personal data about your computer and internet connection, including your IP address, operating system, host domain, and browser type.
- Details of referring websites (URL).
The personal data we collect automatically is statistical data that helps us improve our website and deliver a better and more personalized service, including by enabling us to:
- Determine website traffic patterns.
- Count web visits.
- Determine traffic sources so we can measure and improve the performance of our site.
- Help us to know which pages and content are the most and least popular.
- Observe site search patterns to provide more intuitive navigation cues.
- Determine user frequency and time between user visits.
|_ga||Registers a unique ID that is used to generate statistical data on how the visitor uses the website||2 years*|
|_gat||Used by Google Analytics to throttle request rate||1 day|
|_gid||Registers a unique ID that is used to generate statistical data on how the visitor uses the website||1 day|
This cookie sets a random identification number for the visitor. This information can be used to identify
the visitor when re-entering the website and use any user preference to optimize the visitor's experience on the website.
Registers statistical data on visitors' behaviour on the website. Used for internal analytics by the website
Used to send data to Google Analytics about the visitor's device and behaviour. Tracks the visitor across
devices and marketing channels.
|This cookie is used to make the tracking more efficient for the website – the cookie sets cookies or trackers to only run on the initial page of a web site, which makes the tracking process more efficient for the website.||1 day|
|1P_JAR||Collects information on visitor behaviour on multiple websites. This information is used on the website, in order to optimize the relevance of advertisements.||29 days|
|CONSENT||Used to detect if the visitor has accepted the marketing category in the cookie banner. This cookie is necessary for GDPR-compliance of the website.||6771 days*|
|NID||Registers a unique ID that identifies a returning user's device. The ID is used for targeted advertisements.||6 months|
|PHPSESSID||Preserves user session state across page requests.||Session|
* Note that since this policy was approved in October 2019 all cookie durations have been capped at 1 year (365 days).
III. HOW WE USE YOUR PERSONAL DATA
We only process your Personal Data for specific, explicit and legitimate purposes. We will not use your Personal Data for any purpose that is incompatible with the original purpose for which it was collected unless you provide your prior explicit consent for such further use. The following table provides an overview of the purposes for which we process your Personal Data and the legal bases we rely on:
|Purpose of the processing||Legal basis|
|Create and manage your participation in T.I.C. events.||Consent.|
Process and answer your queries, complaints, or any other requests you submit to us.
Management of your subscription for mailings on events, newsflashes, newsletters, and surveys.
Create, edit and publish a directory of T.I.C. members on our website and in our Annual Review.
(i) Performance of a contract,
(ii) in order to take steps at your request prior to entering into a contract, and/or
(iii) our legitimate interests in managing our public and communication relations and providing information about our products and services
|Create membership statistics for internal purposes to improve our products and services.||Our legitimate interests in improving our campaigns and services and tailoring our products and services.|
IV. HOW WE SHARE YOUR PERSONAL DATA
Subject to applicable law and regulations, we share personal data that we collect or you provide us with:
- Service providers acting on our behalf for the purposes listed above in this policy. We require these service providers by contract to only process personal data in accordance with our instructions and as necessary to perform the services on our behalf or in compliance with applicable law (e.g., invitation mailing and newsletter distribution providers, invoicing, providing advertisements in our newsletter and website, website administration services).
- Public institutions, to process corporate documents.
- Co-organizers, security services in the context of organizing events.
V. DATA RETENTION
Unless otherwise required by law, the T.I.C. will also erase personal data when it is no longer necessary in relation to the purposes for which it was collected or otherwise processed unless statutory retention periods apply, such as for example 7 years for bookkeeping laws, when you withdraw your consent (where lawfulness of processing was based on your consent) and there is no other legal ground for the processing; when you object to the processing and there are no overriding legitimate grounds for the processing; when your personal data has been unlawfully processed; and when it is necessary to comply with legal obligations.
VI. INTERNATIONAL DATA TRANSFERS
We will only transfer your Personal Data to countries which have an adequate level of data protection as per the European Commission’s adequacy decisions, including the EU – U.S. Privacy Shield.
VII. YOUR RIGHTS WITH REGARD TO YOUR PERSONAL DATA
You have certain rights regarding the personal data we maintain about you and certain choices about what personal data we collect from you, how we use it, and how we communicate with you.
- The right to request access to and receive information about the personal data we maintain about you.
- The right to rectification or erasure of your personal data.
- The right to restrict or to object to processing concerning your personal data.
- Where personal data processing is based on your consent, the right to withdraw your consent at any time. You can tell us not to send you any further emails by clicking on the unsubscribe link within the emails you receive from us or by contacting us as indicated below.
- The right to lodge a complaint with a supervisory authority.
VIII. DATA SECURITY
We have implemented measures designed to secure your personal data from accidental loss and from unauthorized access, use, alteration, and disclosure. Personal data provided to us in accordance with this policy will be encrypted in transit.
IX. THIRD-PARTY WEBSITES
Our website may contain links or references to other websites outside of our control. Please be aware that this policy does not apply to these websites. The T.I.C. encourages you to read the data protection statements and terms and conditions of linked or referenced websites you enter. These third-party websites may send their own cookies and other tracking devices to you, log your IP address, and otherwise collect data or solicit personal data.
X. REVISIONS TO OUR DATA PROTECTION POLICY
We reserve the right to change this policy at any time. Any changes we make will be posted on this page. If we make material changes to how we treat your personal data, we will notify you through a notice on our website home page via a separate banner related to this Data Protection Policy. The date this policy was last revised is identified at the top of the page.
XI. DATA CONTROLLER & HOW TO CONTACT US
The data controller for the purposes of this data protection policy is the T.I.C., with the following address: T.I.C., Chaussée de Louvain 490,1380 Lasne, Belgium
Should you have any questions about this policy and our data protection practices or if you would like to submit a request to exercise your data protection rights, please contact us at firstname.lastname@example.org or tel: +32.2.649.51.58 (T.I.C. office).